Alternatively, you can talk to the Undergraduate Tutor, Fabien Cante, or Clara Hall, who provides support to students in UCL Geography and can help signpost you to other services that may be able to help. Students' Union UCL is an organisation that exists to make more happen. Deadlines for Geography modules are available from the Moodle pages for each module. Please pay careful attention to details in individual modules and make sure you are aware of the deadline stated on Moodle. If you have any concerns or questions about the Extenuating Circumstances process,contact theAdvice Serviceas soon as possible to make sure you have all the information you need to make yourdecision. UCL Department of Geography, University College London,Gower Street,London,WC1E 6BTTel:+44(0)20 7679 0500. ANYWAYYY enough about meeee plz dont leave me hanging. Short term illness / injury / hospitalisation:Medical certificate or letter from your doctor. What qualifies for extenuating circumstances? Compiling the relevant documents and information can help speed your application along. Youll still need to go through Portico as above, but we should be able to get back to you within a day or two to let you know the result. there will be no penalty for submitting late). We provide opportunities for 300 staff and have an annual turnover of more . You should be informed of the mitigation decision within one week of the EC Panelmeeting. Step 4: wait for approval. Extenuating Circumstances and Extensions In times of crisis, health and safety are paramount, and taking care of yourself and your family always take precedence. Detail of where to submit the form are in your Student Handbook. If your familys financial circumstances have changed and the application fee now poses a financial hardship, you or your counselor may follow up with us to request a fee waiver. If you submit your essays online, chances are your extenuating circumstances form will also be online. student has deadline of 14/5/23 for module X and 26/5/23 for module Y. You can find a guide to submitting your claim on Portico on the UCL website. This could be: A doctor's note A copy of your medical record A copy of your prescription note A picture of your medication Once you have started any time-limited assessment, you cannot self-certify a deferral to the next assessment period. We offer our sincere sympathy and support to those impacted by natural disasters or other disruptions to the community. e.g. Your department may also need to seek approval from your faculty or from the Vice-Provost (Education and Student Experience) for some types of mitigation. University computer problems or academic problems:UCL do not consider general computer problems to be extenuating circumstances, they expect you to have some contingency plans to deal with computer problems! syg|vb?`F= mJiu[Z)4wfXP'i*PK+ HT For further information on Extenuating Circumstances, please visit the UCL Academic Manual. See Section 2.9: If you miss the deadline for EC claims. It is your responsibility to ensure that the work is submitted on time. I have offers from manchester and UCL. If you can imagine it, theres probably a society for it. Third-year student, Iris, recently received an emergency grant, hear what the process was like . There may be good reasons why a decision cannot be made within this timeframe for example if your case needs to be escalated to your Faculty EC Panel. Unless otherwise stated by the course convenor, all coursework is submitted electronically to TurnItIn via Moodle; a hard copy is not required, except for the final year dissertation. UCL have a Self-Certification Policy in place for the 2022/23 academic year. Events are for everyone, but weve highlighted ones that are family friendly or good for postgrads. If you have any concerns or questions about the Extenuating Circumstances process, Accountability and Questions for Officers, UCL students organising for sustainability, Associate/Visiting membership terms and conditions, Support the UN's Sustainable Development Goals, Develop into a great research collaborator, Student Psychological and Counselling Services, Office of the Independent Adjudicator (OIA), How to get the right insurance for members and coaches, Entering External and BUCS/LUSL Leagues, Knockouts, Tournaments and Events, Organise an Event with an External Speaker, How to add a Club/Society event to the What's On Calendar. Self-certified ECs: No earlier than 2 weeks before the deadline. If you apply after the exam has passed you must do so within a week of the missed exam, and should see your doctor as soon as possible for evidence. For submitted coursework, where a maximum word count has been specified, the following procedure will apply: i) The length of coursework will be specified in terms of a word count or number of pages; ii) Assessed work should not exceed the prescribed length; iii) For work that exceeds a specified maximum length by less than 10% the mark will be reduced by five percentage marks, but the penalised mark will not be reduced below the pass mark, assuming the work merited a Pass; iv) For work that exceeds a specified maximum length by 10% or more the mark will be reduced by ten percentage marks, but the penalised mark will not be reduced below the pass mark, assuming the work merited a Pass; v) In the case of coursework that is submitted over length and is also late, the greater of the two penalties will still apply. Section 2.9: If you miss the deadline for EC claims. University Way As a student, you are responsible for making known any circumstances which may affect your performance at assessment in good time so we can consider how to respond. Extenuating Circumstances are events that are sudden, significantly disruptive and beyond your control. EMC patrick sandoval parents; sauerkraut and dumplings origin; what happened to nike flyknit racer. You must submit your evidence within FOUR WEEKS of submitting your EC. If you have been impacted by an extenuating circumstance that is making your college application process more challenging, we want to work with you to ensure you are still able to submit your application materials. If you have a medical condition that you think will impact your ability to perform in exams you can also apply for special examination arrangements. endstream endobj 432 0 obj <>/ProcSet[/PDF]>>>>stream You must provide astatement thatmust verify how you have been affected and what impact this has had upon your assessment, and the dates when these circumstances occurred andcontinuedto. Do Share & Care schemes work for student accommodation? This means that students can self-certify without providing evidence for up to two separate periods within the 2022-23 academic session. But you cannot self-certify once the exam has started; you must provide evidence. Evidence should be from the appropriate independent authority (doctor, police officer, court officer etc.) This is synonymous with "mitigating," or "exceptional" circumstances. No. Your evidence will need to cover the full period for which you are requesting mitigation. At this point it is too late. Where the deceased person is a close relative - partner, parent, child or sibling- then the death certificate alone willbesufficient. Bereavement:For a child, sibling, spouse or partner, Shorter-term medical conditions: Serious personal injury, medical condition or mental health condition, Longer-term medical conditions: Serious worsening or acute episode of an ongoing disability, medical condition or mental health condition, More information on what is considered an Extenuating Circumstance can be found in the Academic Manual (. ECs are designed for emergencies. New deadline: Staff name: Role: Staff signature: Date: Please ensure the details of the extension are communicated to the student, the teaching department (where applicable) and to the Faculty or Departmental Extenuating Circumstances Here are three students sharing their experiences of applying for financial support from us. In times of crisis, health and safety are paramount, and taking care of yourself and your family always take precedence. endstream endobj 436 0 obj <>/Subtype/Form/Type/XObject>>stream Extenuating Circumstances are circumstances which impair your examination performance prevent you from attending examinations or other types of assessment, or prevent you from submitting coursework or other assessed work by the scheduled deadline date, or within 24 hours of the deadline date Such circumstances rarely occur and would normally be Course lecturers will advise you of the word limits and format to be followed in their individual course, but the normal format for presentation is as follows: Illustrations should be included within the text, to fit within the A4 format. Photographs of medication or proof that you have booked an appointment with a GP or therapist are not normally accepted. HAn0z>@(zAA=@TY%P5K&,\)&1S-eR_O|A[+?PU&{e(j5MYvjqNG?}>P>D3XmG]v@dgCXRRCF%W soyw&B=2N9`-qH{1Y 6PCafA9_ HPpuVru0 474 0 obj <>/Filter/FlateDecode/ID[<5B73B29DB8FA9243A0D5FE7EDEE066B7>]/Index[419 117]/Info 418 0 R/Length 173/Prev 109114/Root 420 0 R/Size 536/Type/XRef/W[1 3 1]>>stream Work will not be accepted by email. endstream endobj 434 0 obj <>/Subtype/Form/Type/XObject>>stream We are the representative body for University College London's (UCL) students, one of the most diverse student communities in the world. UCLs Grounds for ECs explain what will normally be considered. wide range of UCL support services are available for you, too. EMC This obviously depends on the nature of your EC, but if you are unwell, you should provide a doctors note. All Extenuating Circumstances claims must now be submitted on Portico. Ordinarily, if something prevents a student from submitting an assignment on time, they can apply for an EC to extend the deadline, up to two times during the year. EC requests received after Monday 11.59 pm (UK time) will be considered at the next week's IOE EC panel. All illustrations must be discussed in the text. Advertise a vacancy on our platform today. Step 3: submit your application. Extenuating Circumstances (often referred to as ECs) are events which are, sudden, unexpected, significantly disruptive and beyond your control, You can submit an EC claim to access mitigation such as an extension or deferring an assessment to a later date, Any student considering an EC application needs to meet the. Where students can self-certify, mitigation is limitedto: If a student has ECs covering a period of up to 14 calendar days they can submit a self-certified claim to cover any assessments falling within that period. The Student Disability website has further information there. Appendices of statistical data, etc., may be used, but tables or figures should normally be placed within the text. Extenuating Circumstances include, but are not limited to: More information on what is considered an Extenuating Circumstance can be found in the Academic Manual. -q r^U: `pqEp{ \ 6 PCIY .3v0dRY?,egP{ .UbQN@N@A$n64r h Is the claim supported by appropriate evidence? EMC There can also be an exception where it is a new condition or there has not been time to put reasonable adjustments in place. It is only where there has been additional unexpected disruption to your studiesthat extenuating circumstances wouldbeconsidered. endstream endobj 438 0 obj <>/Subtype/Form/Type/XObject>>stream endstream endobj 426 0 obj <>/Subtype/Form/Type/XObject>>stream hbbd```b``K@$Xa7X)"+! The length of extension you request should be commensurate to the EC you describe and the evidence you provide the EC panel will consider the most appropriate form of mitigation and may grant an extension of greater or shorter length than requested. To download the form, and to see deadlines, log in to theExtenuation Informationpage (Sharepoint link). However, if you feel that there has been a procedural error in the handling of their request, or that the type of mitigation offered is unsuitable, you may request that the Departmental Extenuating Circumstances Panel. It's National Student Money Week - the perfect time to remind you of the financial support we have available to you. Your claim will be considered by your department. endstream endobj 440 0 obj <>/Subtype/Form/Type/XObject>>stream This step-by-step guide will clarify how to do that. /Tx BMC Requests for review must be submitted within two weeks of the extension or mitigation decision, and should be submitted to thesameoffice as you submitted your Extenuating Circumstances form. You will need to submit as a single file in one of the following formats: Microsoft Word (DOC) and Adobe Acrobat (PDF). The evidence must be a signed statement from a registered doctor or other medical practitionerin UCL Student Services OR external totheUniversity. Read the Extenuating Circumstances regulations before completing this form.2. It is only where there has been additional unexpected disruption to your studies that extenuating circumstances would be considered. Your department will decide whether your claim meets the criteria and which mitigation is suitable for your circumstances. London, E16 2RD Students on a Learning Agreement must not submit an EC application but should discuss any extension requests with the Academic Head of Teaching and Learning (AHLT) or Personal Tutor. Our events are designed to help you meet people, try new things and have fun. Etymology Photographs of LFT Covid-19 tests on their own will NOT be accepted as evidence for EC. 'Extenuating Circumstances' are events that are . If you are unable to complete assignments or attend required classes/exams due to unforeseen circumstances, you can apply for extenuating circumstances. Evidence should be from the appropriate independent authority (doctor, police officer, court officer etc.) includes details of all the different support that is available to you. endstream endobj 431 0 obj <>/Subtype/Form/Type/XObject>>stream Extenuating circumstances are essentially a safety net there to catch you during your studies, helping you when things beyond your control go wrong. how to apply for extenuating circumstances ucl. Please be advised that all photographs of positive Covid-19 tests MUST have your student ID in the photograph and also have the date clearly visible on a phone or a laptop. UCL has a legal duty to ensure that you are not treated any less favourably, and that you have fair access to your education and all of UCLs servicesandsupport. Self-Certified claims must be submitted before the assessment deadline/ date. If youre struggling with situations beyond your control, extenuating circumstances could help. mobility impairment, loss of concentration) and living in a universityenvironment, Current treatment and / or medication beingundertaken, Side effects of any treatments ormedication, In English - evidence in another language must be accompanied by a certified translation, Recent - produced within the last three months, Independent - evidence from relatives not accepted, even if they are professionally qualified, On letterheaded paper or stamped with an official stamp or seal, Cover the full period of time of the EC claim, The evidence provider's full name, role, organisation and signature, A description of the nature and severity of your circumstances, A professional evaluation of how the circumstance affects you, Precise dates of when the circumstance started and ended/is expected to end. You can find a guide to submitting your claim on Portico on the UCL website. Non-medical evidence can include existing documents, such as an appointment letter, crime report or court document, or it can be specifically written for you in a letter or statement. If you have submitted an Extenuating Circumstances claim for an extension of an assessment deadline, you should continue with your work and submit on the date you have requested . The information you need to support you with an extenuating circumstances claim can be found below. Submit your EC application as soon as possible, normally no more than one week after the first affected assessment. You can only defer time-limited assessments (e.g. endstream endobj 430 0 obj <>/Subtype/Form/Type/XObject>>stream Conventional ECs: No more than 2 weeks before the deadline and normally no more than 5 working days after the deadline. You can find the Extenuating Circumstances form here. It is important that you check your Departments guidance, as the rules and procedure for each Department may differ. If the request is accepted, the student may be granted an extension. exams) to the next assessment period. There can also be an exception where it is a new condition or there has not been time to put reasonable adjustments in place. For all submitted coursework students should state the number of words in the text (excluding tables and figures, footnotes, the bibliography and appendices but including quotations and references in the text) in their cover sheet. Both deadlines would be covered by the EC and would only count as one of your two self-certified opportunities (three if youre a postgrad). Make sure you submit your application in plenty of time to reduce added stress. If a student experiences circumstances which prevents them from meeting a deadline that are sudden, unexpected, significantly disruptive and beyond their control, they should submit an Extenuating Circumstances (EC) Form to the Department of Geography. If a programme includes teaching after Term 3, students can also self-certify on a third separate occasion. Your department may also need to seek approval from your faculty or from the Vice-Provost (Education and Student Experience) for some, Further information about the support available to you can be found on our, Short-term illness and other Extenuating Circumstances, University College London,Gower Street,London,WC1E 6BTTel:+44(0)20 7679 2000. EMC /Tx BMC b`bd`a`%iHg`> Your evidence will need to cover the full period for which you are requesting mitigation. This may affect the type of mitigation that is available to you. Title, as well as the course number, course title, and the candidates name and year of study, should appear on the front outside cover. Any claims submitted after the assessment has started must be accompanied by evidence. Source: Shutterstock. H1 EwN0!s#TjU/%`Hv?;xq@s,-@=mo3Y"(U!L>|#J23e(T'[nP\RSrp)&J9p]r[Wo9: 2vDKm\^CRx_ DZ However, if something comes up that you think will impact your ability to complete your assignments for us, the department applies the UCL Extenuating Circumstances Policy. After that, it is your work, and we normally see it only in our capacity as examiners. endstream endobj 435 0 obj <>/Subtype/Form/Type/XObject>>stream The IOE EC may also need to seek approval from your faculty or from the Vice-Provost (Education and Student Experience) for some types of mitigation. If you have any concerns or questions about the Extenuating Circumstances process,contact theAdvice Serviceas soon as possible to make sure you have all the information you need to make your decision. 419 0 obj <> endobj Together,wecanmake the world around usbetter, on campus and beyond. This is a guide to theUCL Extenuating Circumstances Procedure, and the Self-Certification Policy for the 2022/23 academic year. Take a look in your student handbook to find the extenuating circumstance procedure. and must cover the full period for which you are requesting mitigation. You need to ensure that your submission for extenuating circumstances is made within one week (five working days) of the circumstance taking place. If an abstract is included in the assignment, it must be included in the word count unless the instructions for the specific assignment state explicitly otherwise. The EC guidance on this page is only for students studying in IOE (Faculty of Education and Society). If you are not sure which mitigation is right for you, you can discuss this with your personal tutor or the IOE EC team. Examination stress is a common experience and not usually considered an extenuating circumstance. If you have submitted a self-certified EC claim, this will be considered by staff in your department, who will try to give you a response as quickly aspossible. Lead your club, society and the whole Students' Union Nominate Now . If you are granted an extension for any piece of coursework, you should still be able to upload your document to TurnItIn via Moodle and it must be submitted by 12pm (noon) on the new deadline. Letter or certificate froma doctor or other registered medical professional external totheUniversity. Bereavement:For a child, sibling, spouse or partner, Shorter-term medical conditions: Serious personal injury, medical condition or mental health condition, Longer-term medical conditions: Serious worsening or acute episode of an ongoing disability, medical condition or mental health condition, More information on what is considered an Extenuating Circumstance can be found in the. But life isnt always easy. /Tx BMC You can still submit an EC as long as its before your formal results are published at the exam board. Need support during your admission journey? If this is the case, the panel will let you know, within ten working days of receiving your application, that more time is needed to process your claim. You cannot appeal against an academic or professional judgement that has been reached through due process by an Extenuating Circumstances Panel.